eWay Bill System and Rules for eWay Bill Generation

Technology has revolutionized our lives, making life much simpler. One such technological advance is the introduction of the eWay bill system. This electronic document generated for goods transportation must be carried by any person transporting items worth over Rs 50,000 across India, and its purpose was to simplify and streamline transport operations across our nation. In this article we’ll look into more detail at both aspects – what an eWay bill looks like and its rules for generation – in order to better serve you.

What is an eWay bill?

An eWay bill is an electronic document generated on the GST portal that facilitates goods movement. It includes details such as consignor’s name, consignee’s, goods being transported and vehicle number. The eWay bill must be generated prior to transport and must be carried by those transporting them. Furthermore, each eWay bill has a validity period based on distance between consignor and consignee.

Who Needs to Generate an eWay Bill?

An eWay bill must be generated by a registered person transporting goods worth more than Rs.50,000 prior to being transported; it must then be carried by that individual. In cases where non-registered personnel is transporting the items, then they can generate their own eWay bill.

What are the Rules for Generating an eWay Bill?

Generating an eWay bill must adhere to certain guidelines. These regulations include:

  • Before any shipment of goods can be sent out, an eWay bill must be generated.
  • This must be done by a registered individual transporting items worth over Rs.50,000.
  • An eWay bill must also be generated for each consignment shipped out.
  • For all modes of transport – road, air, rail or ship – an eWay bill must be generated with accurate and complete details about the goods being transported.
  • Additionally, it includes information for both consignor and consignee as well.
  • For proper billing, the transporter’s details must be entered accurately and fully. Additionally, the bill should include details regarding the vehicle used for transporting goods as well.
  • The eWay bill must contain accurate and complete details of both the origin and destination of goods.
  • Furthermore, it should include a tax invoice or bill of supply that matches exactly with these records.
  • When using the eWay bill system, cancellation must occur within 24 hours if no goods have been transported.
  • Additionally, updates to the details of what will be shipped must also be made within 24 hours.

What are the advantages of the eWay bill system?

The eWay bill system offers numerous advantages, some of which include:

  • The eWay bill system has made shipping goods across India much simpler, eliminating paperwork from the equation.
  • Not only that, but it has reduced time-consuming paperwork as well.
  • Finally, using this bill also decreases chances of tax evasion.
  • The eWay bill system has significantly heightened transparency throughout the transportation process.


Q1. What is the validity of an eWay bill?

The validity of an eWay bill depends on distance between consignor and consignee. For trips up to 100 km, it will remain valid for one day; for each additional 100 km or part thereof, its validity increases by one day – so if there’s 300 km between them, then your eWay bill would be valid for three days.

Q2. Is it mandatory to generate an eWay bill for every consignment?

Absolutely. If the goods are being transported in multiple vehicles, then an eWay bill must be generated per vehicle.

Q3. Can an eWay bill be modified or cancelled?

Absolutely. If there are any changes made to the details of what’s being transported, they must be updated on the bill within 24 hours; similarly, if no goods are delivered they can be cancelled within that same 24-hour period.

Q4. What happens if an eWay bill is not generated for transporting goods worth over Rs.50,000?

In such cases, authorities have the authority to issue a penalty against the person responsible for transporting the items.

Q5. Can I generate an eWay bill without GST registration?

Unfortunately, no. An eWay bill can only be generated by a registered person transporting goods worth more than Rs.50,000; if non-registered personnel is transporting the items, they may generate the eWay bill on behalf of themselves.

In conclusion, the eWay bill is an essential document that must be generated for transporting goods worth more than Rs.50,000 across India. It facilitates smooth movement of items across country and gives tax authorities visibility into taxable activity to prevent tax evasion. You can create this document through various modes like online portal, SMS and mobile app; however it should be noted that its validity period depends on distance between sender and receiver so make sure to generate it well in advance to avoid any last-minute hassles.

Generating an eWay bill requires accuracy and completeness of details. Any mistakes or discrepancies on the document could lead to penalties or delays in transportation of goods, plus, it’s important to remember that any modifications or cancellations of details about goods transported can be made at any time.

Overall, the eWay bill plays an integral role in transporting goods across the country. Businesses can ensure smooth and hassle-free operations by adhering to all relevant rules and regulations related to its production.